Host Your Own Car Show
Complete guide to becoming a Show Coordinator and running professional events
Important: When you create a show, you automatically become the Show Coordinator with full management responsibilities.
What Happens When You Create a Show?
Your Role Changes:
Attendee
Show Coordinator
You keep all your attendee privileges but gain powerful coordinator tools to manage your show.
New Responsibilities:
- Manage show details and categories
- Assign and coordinate judges
- Manage staff and volunteers
- Oversee registrations and payments
- Run day-of-show operations
- Finalize results and declare winners
The Complete Coordinator Journey
1 Create Your Show Listing
What You'll Do:
- Fill out basic show information (name, date, location)
- Set registration fees and deadlines
- Create judging categories (Classic, Muscle, Import, etc.)
- Define show rules and requirements
- Upload photos and promotional materials
Automatic: You become the Show Coordinator immediately and get access to your coordinator dashboard.
Time Required:
15-30 minutes
What You Need:
- Show venue details
- Date and time
- Category ideas
- Promotional photos
2 Configure Categories & Judging
Category Setup:
- Define judging categories (by year, type, modification level)
- Set scoring criteria for each category
- Determine awards (1st, 2nd, 3rd, Best in Show, etc.)
- Set registration limits per category
Popular Categories:
- Classic Cars (Pre-1980)
- Muscle Cars
- Import Tuners
- Trucks & SUVs
- Modified/Custom
- Stock/Original
- Best Engine Bay
- People's Choice
3 Assign Judges & Staff
Judge Management:
- Invite Judges: Send invitations to experienced car enthusiasts
- Assign Categories: Each judge gets specific categories to evaluate
- Provide Training: Share judging criteria and scoring guidelines
- Coordinate Schedule: Ensure adequate coverage for all categories
Staff Roles You Can Assign:
- Registration Staff: Check-in participants
- Parking Coordinators: Direct vehicle placement
- Judge Coordinators: Assist judges during event
- Awards Staff: Help with ceremony
Recommended Ratios:
- 1 Judge per 10-15 vehicles in each category
- 1 Staff per 20 participants for smooth operations
- Minimum 3 judges for fair scoring
Tip: Recruit judges early - they need time to prepare!
4 Manage Registrations & Pre-Show
Registration Management:
- Monitor registration numbers by category
- Process payments and refunds
- Communicate with participants
- Generate participant lists and QR codes
- Send pre-show instructions and updates
Pre-Show Checklist:
5 Day-of-Show Operations
Your Day-of Responsibilities:
Setup
Coordinate setup and staff briefing
Ensure registration tables, signage, and judging materials are ready
Check-in
Oversee participant registration
Handle issues, assign parking spots, distribute QR codes
Judging
Monitor judging progress
Assist judges, handle questions, track completion
Results
Finalize results and awards ceremony
Mark show complete, announce winners, present awards
Live Dashboard Features:
- Real-time registration status
- Judging progress by category
- Live scoring updates
- Staff communication tools
- Issue reporting system
Mobile Ready: Manage everything from your phone!
6 Mark Show Complete & Finalize Results
Final Step - Critical Decision:
IMPORTANT: When you mark the show as "Complete", the system will:
- Calculate final scores from all judge submissions
- Determine winners in each category
- Lock all results permanently
- Send winner notifications to participants
- This action CANNOT be undone!
Before Marking Complete:
- ✅ Verify all judges have submitted scores
- ✅ Check for any disputed or missing scores
- ✅ Confirm all categories have been judged
- ✅ Review preliminary results for accuracy
- ✅ Ensure awards ceremony is ready
What Happens Next:
Automatic score calculation
Winner determination
Results locked permanently
Winner notifications sent
Results published publicly
Coordinator Quick Reference
Your Key Tools:
- Coordinator Dashboard: Central command center
- Judge Management: Assign and coordinate judges
- Registration Oversight: Monitor and manage participants
- Live Show Monitoring: Track progress in real-time
- Results Control: Final authority on show completion
Remember:
- You have full control over your show
- Judges can only judge categories you assign them
- Staff can only access tools you grant them
- Only you can mark the show as complete
- Results are final once you complete the show